Conducting a review of your established policies, practices, and processes will allow us to determine the areas within your organization that are effective, compliant, legal, and those that need improvement. We will be able to protect your organization by providing recommendations to bring your policies and procedures in alignment with best practices. We offer a full range of services, from identification of the issues and making recommendations, to full update of your policies and procedures and training of your employees.
Ensuring that employees are properly classified as Exempt or Non-Exempt under the Fair Labor Standards Act (FLSA) is another important area to review and audit. Companies need to ensure that employees are properly classified as "salaried" or "hourly" to avoid costly overtime violations under the FLSA. We can provide you with a proper review of all the positions within your organization to ensure that all employees are properly classified, and work with you to find the best solutions to rectify any misclassifications.
Another important classification is "Consultant" vs. "Employee". Incorrect classification of employees and consultants can lead to large fines to repay back payroll taxes. We can help ensure you have those classifications correct to prevent those fines.
Regular audits of your personnel files is a crucial HR function. Ensuring that you maintain the proper documents and keeping some of those documents separate from others is important for confidentiality and compliance to privacy laws. When it comes to documentation, ensuring consistency is important and necessary for employers to defend claims from employees. Even companies with good written policies can fall short in maintaining their employee files in the proper way. We can provide you with checklists, review each personnel file for accuracy and compliance, and update your policies and procedures where necessary.
Excessive absenteeism can have a negative impact on your business. We can ensure that your attendance policies and procedures are fair and ensure that you are meeting federal and state requirements. There are many leave policies that may affect your current attendance policies such as NYS paid-family-leave (PFL), family medical leave (FML), NYS disability leave, military leave, accommodations, etc. We know what to look for and how to help you design policies that are compliant and work for your business.
With immigration so much in the news, there has never been a more important time to ensure your documentation surrounding authorization to work is up-to-date. Hiring practices should be regularly reviewed to ensure that Form I-9s are within compliance standards, and any workers under visa maintain their active working visa status. Missing or incomplete I-9 forms can lead to fines between $100 and $1,000 for each incorrect form. Improper practices can mean these violations add up quickly, with reported cases of fines totaling over $100,000. We will conduct a thorough review of all your employee Form I-9s and visas and take the proper corrective action as recommended by U.S. Citizens and Immigration Services.
Employers are required under law to ensure that they have the most up-to-date postings clearly accessible to all its employees. Keeping up with these changes can be challenging for HR professionals who are involved in the day-to-day operations of your company. We will ensure that you have all the latest required posters and that they are located in a non-conspicuous location.